Business Affairs Technician / Bookkeeper

Job Description:

The right candidate is seeking a key long term position in a pleasant environment using the latest technology. Our team members enjoy the opportunities, flexibility, variety, appreciation and compensation based on skills and longevity. Generous reimbursement and education assistance is provided to complete annual Microsoft certification requirements. This is a non-exempt position.

Essential Skills Hiring Criteria:

1. Excellent oral, written communication and customer service skills.
2. High degree of attention to detail and follow through.
3. Able to identify critical information.
4. Must be a neat, effective organizer able to prioritize tasks.
5. Able to self motivate, multitask, learn quickly and be a team player.
6. Proficient with Windows computers, fax, scanner and 10-key device required.
7. Must be proficient with bookkeeping, spreadsheet and other office software.
8. Strong Quickbooks or Peachtree Accounting software skills required.
9. Ability to create and update marketing materials a plus.
10. Ability to research & prepare sales proposals a plus.
11. Basic experience with MS Expression, Visual Studio or other HTML editors a plus.

Opportunities to perform the following:

1. Able to comprehend and accurately enter data from completed invoices.
2. Perform accounts receivable/payable duties such as processing payments and creating bank deposits. Organize company bills and payments.
3. Monthly reconciliations, data entry after the fact, etc.
4. Properly filing invoices, receipts and other business documents.
5. Able to audit/reconcile and confirm accuracy of monthly statements. Prepare statements for mailing to customers.
6. Able to effectively communicate with customers and vendors regarding account issues.
7. Assist with promotional ideas and materials using appropriate software.
8. Answer multi line phone in a polite and professional manner. Capable of taking concise and legible messages.
9. Basic skills updating web page content a plus.
10. Basic skills troubleshooting Windows desktop problems a plus.
11. Perform other tasks as required.

Qualifications/Requirements:

1. Educational requirements. High school graduate or equivalent preferred.
2. Formal training in Business Office Administration preferred
3. Associate degree in Business Office Administration highly preferred
4. Experience requirements:
   1. Three years working with small business accounting software and spreadsheets.
   2. Possess specific bookkeeping, HR, and office admin skills.
5. A pre-employment confidentiality and non compete agreement is required.

Physical Environment:

1. Physical Demands:

   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.
   

2. Work Environment:

   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   The noise level in the work environment is usually quiet.

3. Screening and Testing Requirements:
   1. A current drug, background and credit check may be required before starting work.
   2. Drug testing may occur without notice during employment due to customer service level agreements.
   3. Personal information is for internal use only.